Anna Gertsik, SAP SuccessFactors consultant at ACBaltica
In the race for top talent, the best candidates are often gone within 10 days, while hiring processes can take weeks. SAP SuccessFactors accelerates recruitment, helping businesses hire 25-40% faster, boost productivity by 20%, and reduce hiring costs by up to 50%. With seamless, user-friendly tools, SAP SuccessFactors ensures your recruitment process stays ahead of the competition.
By the way, there’s a webinar on our YouTube channel where I discuss this topic and provide a demo. If you prefer a video format, feel free to check it out. Here’s the link.
What is SAP SuccessFactors?
SAP SuccessFactors is a platform that covers all phases of human capital management: from recruitment and adaptation to training, development, payroll, performance evaluation, offboarding, and even retirement.
The system consists of several modules that support companies in automating HR processes, improving employee engagement, and making better decisions through analytics. Each module can be used independently or integrated with other SAP solutions or third-party applications. The main modules are presented below:
How are recruiting processes automated in SuccessFactors?
SAP SuccessFactors Recruiting is a modern solution designed to optimize every stage of the recruitment process. This is not just a toolset where recruiters can schedule meetings with potential candidates, it's a comprehensive platform that integrates all the necessary tools for successful and fast hiring. To make sure of this, take a look at the key features of the service, as well as the benefits it provides.
Key features and capabilities of SAP SuccessFactors Recruiting
Candidate database
Let's start with the candidate database, one of the most important tools in the work of recruiters.
With SAP SuccessFactors Recruiting, they don't have to struggle with so many different third-party spreadsheets that take up valuable time without delivering significant results. The system offers a tool to centralize talent profiles, which makes tracking and managing candidates seamless and efficient. Data is clearly structured into corresponding tabs, helping recruiters and hiring managers stay organized and productive.
Job posting & distribution
For posting and distribution of job openings, SAP SuccessFactors Recruiting offers a simple and easy-to-use solution. With the integrated platform, recruiters can easily create, customize, and post vacancies on various job boards, social media, and career pages, ensuring maximum visibility to potential candidates. By automating and centralizing this process, SAP SuccessFactors not only saves time but also improves the efficiency of recruiting efforts by ensuring that job openings are seen by the right candidates, ultimately improving the quality and speed of hiring.
Job requisition dashboard
To handle job applications, the platform has a corresponding dashboard. Here recruiters can find all relevant data, filter and sort it according to their needs and preferences. In addition, it is possible to create a new vacancy, view statistics, and much more.
This user-friendly and streamlined navigation definitely makes vacancy management easier.
Interview scheduling
Scheduling interviews is seamless in SAP SuccessFactors Recruiting, which provides all the necessary tools for the process.
The recruiter simply selects the required candidate and clicks “Start Scheduling”.
There is no need to go to any additional platforms, and then come back and enter the data about the meeting into another database. Instead, the platform will automatically redirect to the “Interview scheduling” tab, where the only thing left is to fill in the necessary details and - voila - the meeting is scheduled, and the appointment information (e.g. interview type, time and date, participants, etc.) will be displayed in the system. Everything is intuitive, simple and fast.
To make sure that recruiters don't forget important details after multiple interviews, the Interview Center tab offers a way to stay organized. It allows interview participants, e.g. team leaders or HR managers, to rate candidates on the competencies defined when the job was created, giving a clear visual overview.
Offer approvals & letters
After the candidate has successfully completed all their interviews, it is time to send the letter to the candidate. And again, SAP offers you the solution for this seamless digital approvals. This tool ensures a smooth and efficient approval of offers and sending offer letters to candidates.
Just select the candidate and click “Send Offer Letter”.
Next, the recruiter is only required to finalize the chosen template, then select the type of offer sending, and everything is ready.
Self-service career sites
SAP SuccessFactors Recruiting specifically focuses on creating a consistent and engaging employer brand. For this purpose, organizations can use self-service career sites with company-branded and customizable pages.
These sites are easily created and edited, allowing HR teams to adjust elements such as menu, headers and footer to suit their needs. Various components like images, videos, forms, search boxes can also be customized.
HR teams can update the sites with relevant details, ensuring the employer brand stays up-to-date and offers a seamless experience for candidates.
Talent pools
SAP SuccessFactors helps attract passive candidates, who aren’t actively looking for a job but might consider a good opportunity, by using targeted email campaigns and building a talent pool for future hiring.
Talent pools are groups of candidates organized by certain attributes, such as location, qualifications, and so on. These pools are built from the email addresses of potential candidates gathered by the HR team. Recruiters can create pools according to their needs.
Email campaigns
Email campaigns are a useful tool for communicating with potential candidates, and talent pools make the process more efficient. Recruiters can easily select the appropriate pool and send a targeted campaign without having to create new groups each time. These campaigns can cover a variety of topics, such as information about apprenticeships, new office openings in different cities, or updates relevant to candidates from certain locations. This approach simplifies mass communication and ensures that messages reach the right candidates.
Mobile-friendly
With SAP SuccessFactors recruiters have the ability to manage the entire hiring process anytime, anywhere, and right from their mobile devices. This mobility is made possible by providing easy access to job postings, candidate tracking and communication tools. They can quickly review resumes, schedule interviews, and make timely decisions from the comfort of their smartphones.
Pre-built reports
SAP provides the ability to use pre-built analytics to make data-driven decisions. For example, there are available reports regarding the employee referral pipelines, hired candidates, current candidate pipelines, and so on.
This approach helps recruiters make informed, objective decisions faster and easier. By relying on data rather than intuition, organizations can improve their hiring strategies, reduce prejudice, and ensure a more efficient and effective hiring process.
In addition, custom reports can be designed to suit the specific needs of a company.
AI-powered features of SAP SuccessFactors Recruiting
SAP integrates leading AI technologies to streamline the recruitment process even further. Here are some of them:
- AI-assisted job requisitions creation: With Joule, an artificial intelligence assistant, the system automatically generates job requisitions based on functional descriptions, thus saving time and ensuring they meet the organization's goals.
- Auto-generated job descriptions & interview questions: AI handles the creation of consistent, well-structured job descriptions and questions for interviews, keeping quality while speeding up the process. This feature supports multiple languages, including German, Spanish, French, Simplified Chinese, Arabic, Indonesian, Hungarian and more.
- Job recommendations: The platform suggests suitable job openings to employees by analyzing their skills and experience, thus improving internal mobility and talent retention.
- Candidate matching: Using advanced AI-driven analytics, the system identifies the best-fit candidates for open roles, ensuring that recruiters connect with the right talent efficiently. For example, the function identifies the best of the already added candidates for a concrete requisition.
Note that these advanced AI features are licensed separately from the base product, and subscription pricing is built on a per-customer basis – so you can pay only for those AI features that you need at the moment.
Benefits of SAP SuccessFactors Recruiting
Now that you are familiar with SAP SuccessFactors Recruiting's functionality and AI technologies, let's highlight the key benefits for companies, recruiters, HR managers, and candidates:
- Faster hiring: One of the main advantages is, for sure, faster hiring. With automation and AI-driven processes, the time to fill a position can be reduced by 25 to 40%.
- Greater recruiting efficiency: That number of really user-friendly and convenient tools, which the system provides, leads to an increase in productivity of recruiters by up to 20%.
- Lower costs: Financial benefit is certainly a desirable bonus for every business. Using SAP, you can reduce hiring expenses by up to 50% and reduce agency fees by 90%.
- Enhanced candidate experience: Clear job descriptions, up-to-date career sites, and a seamless hiring process make the job search more engaging and efficient for applicants.
- Stronger employer brand: A data-driven recruitment process not only attracts top talent, but also helps build a positive reputation in the industry, improves the candidate experience, and builds long-term relationships with potential employees.
- Smarter recruitment: SAP SuccessFactors enables smarter and more optimized recruiting by leveraging AI-powered insights and proactive talent sourcing strategies to optimize hiring outcomes.
SAP SuccessFactors Recruitment is a comprehensive cloud-based solution that makes hiring a breeze. The platform features a user-friendly interface that simplifies complex recruitment workflows, allowing HR teams and hiring managers to easily navigate the process of sourcing candidates, managing applications, and scheduling interviews. Plus, the integration of artificial intelligence capabilities further enhances the solution's effectiveness by automating tasks such as resume screening, candidate sourcing, and predictive analytics, enabling more informed and effective hiring strategies.
Ready to transform your hiring process? The future of talent acquisition is just a click away.
For more details or if you have any questions about integrating SAP into your business, feel free to reach out to our consultants.
FAQ
Can recruiting be the first SAP SuccessFactors module you get?
Yes, you can start your SAP SuccessFactors experience with the Recruiting module.
Can SAP SuccessFactors Recruiting integrate with other SF modules?
Yes, Recruiting integrates seamlessly with other SAP SuccessFactors modules like Performance and Goals, Onboarding, Learning, Compensation, and Employee Central, making HR processes more streamlined and efficient.
How long does it take to implement SAP SuccessFactors Recruiting?
Basic setup usually takes from 12 to 16 weeks. It covers core Recruiting Management including requisition creation, candidate management, and hiring workflows. A complex implementation that includes Recruiting Management, Recruiting Marketing, and Recruiting Posting, along with other advanced features like Career Site Builder for custom career pages and integration with SuccessFactors Onboarding can take from 6 to 9 months.
Can SAP SuccessFactors automate interview scheduling?
Yes, SAP SuccessFactors automate interview scheduling by syncing with calendar systems to automatically set up interviews based on the availability of candidates and interviewers. The system also sends automatic reminders and notifications to everyone involved.
Can SAP SuccessFactors Recruiting handle high-volume recruitment?
Yes, it is designed to solve mass recruitment challenges by offering such features as mass job posting, automated candidate selection, and other efficient workflows to manage large numbers of applicants.
I hope you found this blog post helpful! For a more detailed explanation and a live demo, be sure to watch the webinar below.
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