SAP Licensing Services
ACBaltica’s SAP licensing services help you cut unnecessary costs, stay compliant, and plan smarter
SAP Licensing
Simplify your licensing journey, ensure compliance, and get the most out of your SAP spend — with expert help from ACBaltica.
SAP licensing can be complicated — with thousands of products, numerous user categories, and diverse licensing metrics, it's easy for businesses to lose track. Without clear visibility, many companies end up overspending on unnecessary licenses or fail to align their licensing agreements with their actual software usage. Standard SAP measurement tools provide usage data but don't offer guidance on optimizing licenses or cutting costs.
This is exactly why you turn to SAP licensing experts like ACBaltica. With deep knowledge of SAP products, deployment scenarios, and licensing models, our team helps you control your SAP spending as your company responds to business change and transformation initiatives. Whether you have just started your SAP journey or have already used SAP solutions, we'll evaluate your current licensing needs and suggest the optimal solution to help you get the most out of your SAP spending.
With our SAP Licensing Service, you gain clarity on your licensing landscape, reduce unnecessary spending, and confidently maintain compliance.
Available SAP licensing models
Licensing of the cloud SAP products is subscription-based. The cost of subscription is a tricky question though: the pricing is different for different products and depends on a variety of metrics. Let’s focus on some of them in more detail:
01
Subscription licensing
A payment model where SAP software is provided under the Software-as-a-Service (SaaS) model: customers pay a recurring fee (usually monthly or annually) for access to SAP products and related services (like SAP BTP). Unlike perpetual licenses, subscription licensing doesn't require large upfront costs – so it's more budget-friendly and flexible. It typically includes software usage rights, regular updates, cloud hosting (if applicable), maintenance, and support. This approach aligns well with businesses undergoing rapid changes, growth, or digital transformation by allowing easier scaling and adaptation to new requirements. SAP subscription licensing is commonly used for cloud-based solutions like SAP S/4HANA Cloud, SAP SuccessFactors, or SAP Analytics Cloud.
- Lower initial investment: No substantial upfront licensing fees.
- Predictable costs: Simpler budgeting and financial planning.
- Scalability and flexibility: Easily adjust licenses to meet changing business needs.
- Automatic updates and maintenance: Software updates and support are typically included, reducing internal IT workload.
- Access to innovation: Faster access to new features, enhancements, and cloud technologies.
02
User-based licensing
A licensing model where the price of licenses is based on the number and types of users accessing SAP software.
Pricing varies depending on the user type, task complexity, and system interaction level.
- Role-based flexibility: Optimise resource usage by assigning licenses according to user roles and responsibilities.
- Cost control: Avoid unnecessary expenses by purchasing licenses tailored to user requirements.
- Easy scalability: Quickly add or remove licenses as your workforce changes, maintaining budget flexibility.
- Clear compliance: Simplified tracking and reporting, reducing compliance risks.
- Transparency: Straightforward pricing based on user roles helps manage and forecast licensing expenses.
03
Consumption-based licensing
A flexible licensing model where you pay only for the actual usage or resources consumed (like CPU time, data volume, or transaction count). Unlike traditional fixed models, this approach directly aligns costs with business activity, making it suitable for dynamic environments or scenarios with fluctuating workloads. With consumption-based licensing, you gain greater financial predictability, since you can easily scale up or down based on your current demand. Eventually, you ensure optimal cost efficiency.
- Cost efficiency: Pay only for actual usage, reducing unnecessary spending.
- Scalability: Easily scale licenses according to changing business needs or workloads.
- Budget control: Predictable and transparent costs directly tied to business activity.
- Reduced waste: Eliminates spending on unused resources or licenses ("shelfware").
- Agility: Quickly adapt to new business initiatives or market demands without major upfront investments.
Typical steps to purchase
an SAP license
Purchasing an SAP license usually involves six steps to ensure you gain the optimal solution to meet your needs:
STAGE #1
Assessment
We start by analyzing your requirements, identifying business processes you want to automate or improve with SAP software, what user roles you need, and what IT infrastructure you have.
Based on the analysis, we determine which SAP products and licenses best align with your specific business needs.
STAGE #2
Selection
Based on your needs assessment, we choose appropriate SAP solutions and licensing models (user-based, subscription, consumption-based). This approach ensures you select the right mix of licenses and avoid overspending on unnecessary features.
STAGE #3
Proposal
As a certified SAP Partner, we prepare a contract agreement based on your needs, which we evaluated during the previous steps. At this stage, we discuss terms, pricing, and timeline and verify the licensing model and maintenance costs to make your SAP investment as effective as possible.
STAGE #4
Placing the order
At this stage, we review and finalize the terms and conditions of your SAP licensing agreement and sign it.
STAGE #5
Configuration
Once contracts are signed, licenses are delivered and activated. We provide you with the implementation plan and initial setup, including license keys and system configuration, ensuring smooth and compliant deployment. We also ensure technical support for the installation of your system and its proper configuration, along with employee training.
STAGE #6
Support
As your SAP Partner, we ensure:
- Regular updates of your SAP system to keep your system up-to-date.
- Technical support to address any questions or issues that your SAP team can not deal with
- License expansion can be done by adding new users, product modules, or resources when needed.
Have any questions? We will help!
Leverage our in-depth expertise in SAP solutions to bring your business to the next level!
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Why choose ACBaltica as your SAP licensing partner?
Deep expertise in SAP solutions
With 20+ years of hands-on experience, we've helped businesses of all sizes and industries get the most out of SAP.
As a certified SAP Platinum Partner, we know how to tailor the right solution to your specific needs — no waste, no extra costs, just what works best for you.
Decades of successful cooperation with the SAP
Over 20 years of working hand-in-hand with SAP – it’s been our core focus from day one. This long-standing partnership means deep trust, top-tier partner status,
and the ability to get our customers the best prices, smoothest conditions, and fast solutions when it matters the most.
Experience customizing and integrating SAP solutions
Sometimes SAP’s standard features just aren’t enough — and that’s okay. Instead of buying extra tools, we help you enhance what you already have.
Our experienced SAP consultants and developers will tailor your solution to your specific needs and connect it smoothly with SAP or third-party systems.
Simple, effective, and built just for you.
Diverse industry knowledge
Broad industry experience matters – especially with complex systems like SAP. With over 150 projects across dozens of industries, we’ve likely seen challenges similar to yours.
That means faster solutions, fewer surprises, and a partner who truly understands your business.
End-to-end SAP support from day one
Buying a license is just the beginning – from implementation to ongoing support, custom development, and future upgrades, we’re here to guide you every step of the way. Whatever your SAP needs, we’ve got you covered.
Smart pricing meets deep SAP expertise
With over 20 years in the field and a delivery center in Eastern Europe, we combine a top-tier SAP knowledge with highly competitive rates – so you get real value without overspending.
Frequently asked questions
SAP licensing services help you select, manage, and optimize your SAP software licenses. Given the complexity of SAP's licensing models, expert guidance ensures compliance and cost efficiency and eliminates risks associated with under- or over-licensing.
Choosing the proper SAP license depends on your business's specific needs, business processes, and user types. The qualified SAP licensing partner's role is to carefully analyze your requirements and suggest optimal licensing models – whether user-based, subscription-based, or consumption-based – to help you avoid overspending.
An SAP license audit is a routine verification conducted by SAP to check your compliance with licensing agreements (basically, you have to prove that the number of users actively using the system corresponds to the number of licenses you have). To prepare, you should maintain accurate records of license usage and regularly monitor compliance. Partnering with licensing experts like ACBaltica helps streamline and clarify the audit process.
Yes, effective license management helps optimize your SAP licensing costs without impacting performance. Specialists analyze your software usage, eliminate unused or unnecessary licenses, and recommend more efficient configurations tailored to your needs.
If you exceed your SAP license usage, SAP may require you to purchase additional licenses. But remember that regular monitoring and proactive management of your licenses help you stay compliant, avoid penalties, and plan licensing costs effectively.
Yes, SAP often allows businesses to transition from traditional perpetual licenses to newer subscription or cloud-based licensing models. As your licensing partner, we can negotiate such transitions, ensuring you benefit from modern licensing structures while controlling costs.
You can monitor license usage, track compliance, and identify optimization opportunities with specialized SAP license management tools or services. Regular assessments by licensing experts like ACBaltica provide actionable insights, helping you streamline your licensing and reduce unnecessary spending.
We recommend regular reviews – ideally annually, especially following significant changes in business size, scope, or technology use. Regular assessments ensure ongoing compliance, help uncover cost-saving opportunities, and allow timely adjustments in your licensing strategy.
Yes, SAP licensing partners often have leverage and expertise to negotiate better terms, discounts, or more favorable agreements with SAP. Therefore, engaging a trusted partner can lead to significant cost savings, improved licensing conditions, and a simplified licensing process.
