S/4HANA Integration Package for a Fintech Company

ACBaltica designed an authorized integration package to seamlessly connect S/4HANA and Pleo, a leading European business spending software. With this integration, Pleo customers who use S/4HANA for financial management can automate data transfers between the two systems, minimizing manual tasks and reducing the risk of human errors, simplifying their operations, improving accuracy, and saving time. And since every business requires different configurations in the SAP system, ACBaltica also provides expert assistance and support with business-specific configurations and workflows while performing the integration. With this service, Pleo customers ensure seamless data transfer tailored to their SAP systems, proper handling of their unique S/4HANA configurations, and alignment with their business processes for smooth operation.

Customer

Pleo is a leading solution for centralized management of business spending for companies across Europe. By automating expense reporting and integrating with financial tools already used by their customers, Pleo helps companies simplify financial operations, reduce administrative burdens, and improve financial transparency.
To further enhance efficiency, Pleo needed a seamless integration with SAP S/4HANA, a world-class ERP solution widely used by enterprises for financial management, procurement, and other core business functions. The goal was to ensure an automated, error-free data flow between the two systems without manual intervention.

Challenge

Those Pleo customers that use S/4HANA as their primary procurement and financial management solution were facing challenges transferring business spending across the two systems:

• Manual data entry issues. Finance teams had to manually input expense data from Pleo into S/4HANA, leading to inefficiencies and human errors.
• Lack of native connectivity. No out-of-the-box solution existed for direct integration between the two platforms.
• Customization needs. Every SAP system is configured differently, requiring tailored integration to align with existing workflows and reporting structures.

Solution

To address these challenges, ACBaltica implemented the authorized S/4HANA-Pleo Integration Package to automate data transfers between two systems and improve financial operations.

Key features of the integration:

• Automated data transfers: Business expense data, including invoices and transactions, is automatically transferred from Pleo to S/4HANA via API, eliminating manual input.
• Seamless operations: No additional configuration is needed in S/4HANA; data flows effortlessly with a single click.
• Error-free data handling: Automated processes eliminate the risk of human errors, ensuring reliable and accurate financial records.
• Business process alignment: The integration adapts to unique S/4HANA configurations and corporate accounting workflows.

Implementation process

To ensure a smooth and effective integration, ACBaltica collaborated closely with Pleo’s finance and IT teams, engaging key stakeholders such as:

SAP Experts:

• S/4HANA Consultant/Developer

• SAP Basis Consultant

• SAP CPI (Cloud Platform Integration) Consultant

Accounting Team:

• Accountant/Bookkeeper (S/4HANA)

• Pleo Administrator

Results and benefits

The integration between Pleo and SAP S/4HANA delivered significant improvements in financial operations:

• Reduction in manual work. Automated data transfers eliminated the need for manual entries, freeing up finance teams to focus on higher-value tasks.
• Accuracy improvement in expense reporting. The elimination of human errors ensured precise financial records and compliance.
• Faster month-end closing. Streamlined processes led to quicker financial reconciliations and improved reporting efficiency.
• Scalability for growth. With seamless integration, businesses using Pleo and S/4HANA can easily scale operations without adding administrative complexity.

Why ACBaltica?

As an SAP Platinum Partner with 20+ years of experience, ACBaltica brings unparalleled expertise in SAP solutions and API integrations. Our deep understanding of both SAP S/4HANA and Pleo’s API ensures a seamless connection between these two systems, unlocking greater efficiency and accuracy in financial operations.

Our competitive edge:

• Official integration developers of the S/4HANA-Pleo Integration Package.
• Deep expertise in SAP and Pleo API connectivity.
• Tailored configurations to meet unique business requirements.
• Proven track record of successful SAP integration projects across industries.